ANNUAL GENERAL MEETING

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Annual General Meeting (AGM) - have your say

This year the Society's Annual General Meeting (AGM) takes place at our head office in Epsom.

Date: Wednesday 30 April
Time: 2pm 
Address: Family Building Society, Ebbisham House, 30 Church Street, Epsom, Surrey KT17 4NL

This meeting is an opportunity to have your say in the way both National Counties Building Society and Family Building Society are run. Your views are important to us.

There are three ways to vote:

  • Online
  • By post, or
  • Attend the AGM in person

Please note: Voting for our AGM has now closed. If you are attending the AGM on Wednesday 30 April and still need to cast your vote you can do this on the day.

There will be an opportunity to raise questions at the AGM however, if you're unable to attend you can email us questions in advance of the meeting and we'll try and answer every question.

If you would like to raise a question, please send us an email at agm@ncbs.co.uk

To vote online you'll need the unique Login and PIN details as printed on your proxy form or for those Members who have registered to receive their AGM notification electronically, on the email we recently sent you.

VOTE NOW: Click here

Note: The online voting service is available 24 hours a day until 5pm on 25 April 2025. Votes received after this date will not be counted.

Donation to charity

We'll donate 25p to the Royal Marsden Cancer Charity for each Member who votes online. The charity supports the work of The Royal Marsden, the world-leading cancer centre, at its sites in Sutton and Chelsea.

Please complete and sign the AGM proxy voting form that has been sent to you and then return it to us in the pre-paid envelope provided. It must arrive no later than 5pm on 25 April 2025.

As a Member of our Society you're invited to join us and vote at our Annual General Meeting (AGM).

This year our AGM is on:

Date: Wednesday 30 April at 2pm at our head office

Address: Ebbisham House, 30 Church Street, Epsom, Surrey KT17 4NL

Directions to our head office can be found here. 

Registration
Please register if you are planning to join us by emailing agm@ncbs.co.uk

If you are joining us and have any specific requirements, please call our Family Service Team on our dedicated number: 03300 244619.

Our opening hours are Monday - Friday: 9am - 5.30pm, excluding Bank Holidays.

All votes at the AGM need to be cast in person or by the appointment of a proxy. For those members who are unable to attend the meeting, there is the option to appoint a proxy (either the Chairman or a named proxy) to vote on your behalf at the meeting. The proxy must vote following your instructions unless you allow them to use their discretion.

  1. Quick Vote. You can choose the Society’s Chairman to be your ‘proxy’ and vote on your behalf at the AGM (which is a vote ‘for’ every resolution).
  2. Standard Vote. You can instruct your proxy how you wish to vote on each resolution. The Society’s Chairman will act as your proxy and cast your votes as instructed.
  3. You can appoint another individual to act as your proxy and attend the AGM to vote on your behalf.

If you’ve already logged onto the website, confirmed your choices and completed all steps, then your vote has been registered. If you supply your email address at the end of the process you'll receive an email confirming your voting choices.

If you wish to change your vote, please call us on our dedicated AGM phone number 03300 244619.

If you haven't done so already you can register to receive future information about our AGM by email, as well as committing to voting online. This helps us to reduce the amount of paper we use, so it's great for the environment.

By going paperless, you'll have easy access to all the information about the AGM, and there will be handy links to the voting portal, making the voting process very quick and easy.

If you would like to receive future information about our AGM by email, please email agm@ncbs.co.uk confirming your full name and address, along with your email address.

By supplying your email address, you agree to us sending your AGM information by email for future AGMs. This means that you agree to access your AGM documents and give voting instructions through our secure online voting site via links sent to your email address.

If for any reason we're unable to use your email address to send you information about our AGM, we'll send you a copy in the post instead.

 

If you have any questions about voting or the AGM, please call our Family Service Team on our dedicated number: 03300 244619.

Our opening hours are Monday - Friday: 9am - 5.30 excluding Bank Holidays.